Keeping everyone engaged is difficult in a remote setting. Board members who are accustomed to face-to-face meetings may find it hard to connect with their colleagues and be active participants. Fortunately, there are some best practices that can help run effective virtual meetings.
Be sure that the meeting equipment is secure and user-friendly. A well-organized and lively agenda can make meetings more productive. It is crucial to involve board members in the process of setting the agenda and to make it available in advance. This can be accomplished through the board portal that allows participants to review information and add points in the meeting before the meeting.
If a discussion veers off subject, it’s essential that the chair bring everyone back to the topic. It’s also crucial for the chair to invite attendees who aren’t speaking so that discussions are well-rounded and aren’t dominated by key voices. Transition slides can be used to help facilitate the discussion. They could include the agenda of the consent along with the action items as well as the financial statements.
Incorporating breaks into meetings can improve engagement levels, especially if they include boardmeeting.fr/2022/06/08/how-to-run-effective-remote-board-meetings/ some trust-building activities like small group discussions, or partnering with board members for peer mentoring sessions. It is also important to offer feedback opportunities, whether that be in the form of anonymous surveys or post-meeting discussion. These can be used to aid board members adapt to the virtual format. For your remote board to be successful, you’ll also require minutes that record the discussions and the decisions made during the meeting.